Declaration for Resume for Freshers - 20+ Ready-to-Use Samples

Key Components:

• Heading: "DECLARATION" in capital letters or bold
• Statement: 1-2 sentences affirming truthfulness of information
• Place: Your current city
• Date: Date of submission (DD/MM/YYYY format)
• Signature: Your handwritten signature (for physical resumes) or typed name
• Full Name: Your complete name as per official documents

1. Where to Place

• At the very end of your resume (last section)
• After References or Hobbies section if present
• On the last page, preferably at the bottom
• Leave adequate white space above the declaration for visual separation

2. Formatting Guidelines

• Font Size: Same as rest of resume (10-12pt)
• Font Style: Consistent with resume font (Arial, Calibri, Times New Roman)
• Alignment: Left-aligned or justified
• Spacing: 1.0 or 1.15 line spacing
• Margins: Consistent with rest of resume

3. Digital vs Physical Resumes

• Digital (Email/Portal): Type your name instead of signature
• Physical (Hard Copy): Leave space for handwritten signature
• Hybrid: Insert scanned signature image in PDF
• Update date before each submission

4. What NOT to Do

• Don't place declaration at the top or middle of resume
• Don't use colored text or fancy fonts
• Don't make it more than 3-4 lines
• Don't forget to update the date
• Don't use informal language or abbreviations
• Don't leave placeholder text like [Your Name] in final version

Is declaration mandatory in resume for freshers?

While not legally mandatory for private sector jobs in India, many companies still expect a declaration, especially for freshers. It's considered a standard practice and shows professionalism. For government jobs, it's almost always required. When in doubt, include it - it never hurts to have one.

Where should I place the declaration in my resume?

The declaration should be placed at the very end of your resume, after all other sections including education, skills, projects, and references. It should be the last thing on the last page, followed only by your signature and date.

Should I include a handwritten signature in digital resumes?

For digital resumes sent via email or uploaded to job portals, a typed signature is acceptable. However, for resumes submitted physically or when specifically requested, include a scanned image of your handwritten signature. Many freshers create a digital signature and save it as an image to insert into their resume.

What date should I put in the declaration - creation date or submission date?

Use the date when you're sending/submitting the resume, not the creation date. If you're applying to multiple companies over a period of time, update the date each time you send out your resume. Some candidates leave it as [Date] and fill it in manually before submitting.

Can I write declaration in regional language for local companies?

For positions in multinational companies, IT firms, or English-medium organizations, use English. For local companies, state government jobs, or regional organizations, you can write the declaration in the regional language if the job posting is in that language. When unsure, stick to English as it's universally acceptable.

Should experienced professionals also include declaration in resume?

For experienced professionals, especially those with 5+ years of experience, a declaration is less common and not expected in most private sector jobs. However, for government job applications or when explicitly mentioned in job requirements, include one regardless of experience level.

What if I make a mistake in the declaration section?

Proofread carefully as errors in the declaration look particularly unprofessional. Common mistakes include spelling errors (loose vs lose), wrong dates, or incomplete sentences. Always review this section before submitting your resume. If you discover an error after submission, prepare to explain it if asked during the interview.

Is a short declaration better than a long one?

Yes, brevity is better. A declaration should be 1-2 sentences maximum. It should simply state that the information is true and correct to the best of your knowledge and belief. Avoid lengthy explanations or unnecessary details. Recruiters appreciate conciseness.

Should I change the declaration format for different companies?

The standard format works for most applications, so you don't need to change it for each company. However, if a company provides specific instructions about the declaration format in their job posting, follow those exactly. Also, ensure the date is updated for each application.

Can I skip the declaration if the online form doesn't have space for it?

Yes, if you're filling an online application form that doesn't have a specific field for declaration, you can skip it. However, if you're uploading a PDF resume even through an online portal, include the declaration in your resume document as it's expected to be a complete, formal document.